Privacy Statement PAR-AV Productions B.V.

PAR-AV Productions B.V. processes personal data carefully and in accordance with the General Data Protection Regulation (GDPR). In this privacy statement, you can read which data we collect, why we do it, and what your rights are.

1. Controller

PAR-AV Productions B.V.
Andorraweg 9 E
1432 DB Aalsmeer
The Netherlands
KvK: 42023065
E-mail: administratie@par-av.nl
Telephone: 0297-712600

PAR-AV Productions B.V. is the data controller for the processing of personal data as described in this statement.

2. What personal data we process

We can process, among other things, the following data:

  • Name and company name
  • address details
  • telephone number
  • email address
  • invoice details
  • Chamber of Commerce number and VAT number
  • project information
  • contact details
  • Technical data when using our website
  • video and audio recordings at events, where applicable

We do not process special personal data unless this is necessary and legally permissible.

3. Purposes of processing

We process personal data for the following purposes:

  • drafting and implementing quotations and contracts
  • invoicing and administration
  • communication with clients and suppliers
  • Planning and execution of audiovisual productions
  • provision of technical support
  • sending service information and newsletters (only where permitted)
  • compliance with legal obligations
  • security of equipment and premises

4. Legal Basis for Processing

We process personal data on the basis of:

  • performance of a contract
  • legal obligations
  • qualified corporate interest
  • consent of the data subject (where required)

5. Retention periods

Personal data will not be stored for longer than is necessary.

Our policies include, amongst others:

  • Administrative data: at least 7 years (tax retention obligation)
  • Quotation details where no order was placed: up to 2 years
  • project details: up to 5 years
  • newsletter details: unsubscribe

6. Sharing personal data with third parties

We share personal data only where necessary with:

  • accounting software (like SnelStart)
  • cloud storage services (such as Microsoft and Google)
  • Hosting providers
  • IT service providers
  • newsletter systems
  • technical partners in productions

We conclude processing agreements with these parties where required.

We do not sell personal data to third parties.

7. Transfer outside the European Economic Area

If personal data is processed outside the EEA, this is done exclusively:

  • on the basis of an adequacy decision by the European Commission
  • or via appropriate safeguards such as Standard Contractual Clauses (SCC)

8. Security of personal data

We will take appropriate technical and organisational measures to protect personal data from loss, misuse and unauthorised access.

Examples include:

  • secure cloud environments
  • access control on systems
  • Encrypted connections
  • Current security software

Newsletters

We only send newsletters if you have subscribed to them or if this is permitted within an existing customer relationship.

You can always unsubscribe via the unsubscribe link in the email.

10. Image and sound recordings at events

During productions or events, image and sound recording may take place. These recordings can be used for:

  • technical registration
  • Livestreaming
  • reporting
  • promotional purposes (if announced in advance)

If required, we will ask for permission in advance.

11. Your rights

You have the right to:

  • to view your data
  • to have your details corrected
  • to have your data deleted
  • processing to limit
  • object to processing
  • transfer data
  • to withdraw consent

You can contact us regarding this via administratie@par-av.nl

12. Complaints

If you have a complaint about the processing of personal data, you can contact us.

You also have the right to lodge a complaint with:

Data Protection Authority
www.autoriteitpersoonsgegevens.nl

13. Amendments

PAR-AV Productions B.V. may amend this privacy statement. The most current version is always available on our website.

Privacy Statement PAR-AV Productions B.V.

PAR-AV Productions B.V. processes personal data carefully and in accordance with the General Data Protection Regulation (GDPR). This privacy statement explains which data we collect, why we collect it, and what rights you have.

  1. Data Controller

PAR-AV Productions B.V.
Andorraweg 9 E
1432 DB Aalsmeer
The Netherlands
Chamber of Commerce: 42023065
E-mail: administratie@par-av.nl
Telephone: +31 297 712600

PAR-AV Productions B.V. is the data controller responsible for the processing of personal data as described in this statement.

  1. Personal Data We Process

We may process the following data:

Name and company name
Address details
Telephone number
e-mail address
Invoice details
Chamber of Commerce number and VAT number
Project information
communication data
Technical data when using our website
Image and audio recordings during events where applicable

We do not process special categories of personal data unless this is necessary and legally permitted.

  1. Purpose of Processing

We process personal data for the following purposes:

Preparing and executing quotations and agreements
Invoicing and administration
communication with clients and suppliers
Planning and execution of audiovisual productions
Providing technical support
sending service information and newsletters where permitted
compliance with legal obligations
security of equipment and locations

  1. Legal Basis for Processing

We process personal data on the basis of:

performance of an agreement
Legal obligations
legitimate business interests
consent of the data subject where required

  1. Retention Periods

Personal data is not kept for longer than is necessary.

We apply the following retention periods:

administrative data: minimum of 7 years in accordance with tax regulations
maximum of 2 years
Project data: maximum of 5 years
newsletter data: until unsubscribed

  1. Sharing Personal Data with Third Parties

We only share personal data where necessary with:

accounting software such as SnelStart
cloud storage services such as Microsoft and Google
Hosting providers
IT service providers
newsletter systems
Technical partners involved in productions

Where required, we conclude data processing agreements with these parties.

We do not sell personal data to third parties.

  1. Transfers outside the European Economic Area

If personal data is processed outside the EEA, this only takes place:

on the basis of an adequacy decision by the European Commission
or through appropriate safeguards such as Standard Contractual Clauses (SCCs)

  1. Security of Personal Data

We take appropriate technical and organisational measures to protect personal data against loss, misuse, and unauthorised access.

Examples include:

secured cloud environments
System access control
encrypted connections
up-to-date security software

  1. Newsletters

We only send newsletters if you have subscribed or if this is permitted within an existing customer relationship.

You can unsubscribe at any time via the unsubscribe link in the e-mail.

  1. Image and Audio Recordings During Events

During productions or events, image and audio recordings may be made. These recordings may be used for:

technical recording
Livestreaming
for reporting purposes
for promotional purposes where advertised in advance

Where required, we request prior consent.

  1. Your Rights

You have the right to:

access your data
Correct your data
Have your data deleted
Restrict processing
object to processing
transfer your data
withdraw consent

You can contact us via administratie@par-av.nl.

  1. Complaints

If you have a complaint about the processing of personal data, you may contact us.

You also have the right to submit a complaint to:

Dutch Data Protection Authority
www.autoriteitpersoonsgegevens.nl

  1. Changes

PAR-AV Productions B.V. may amend this privacy statement. The most recent version is always available on our website.